Data compliance services
Keep your company data secure and compliant
In today’s digital world, data is the new oil.
Companies and customers alike want to work with businesses they trust e.g. ones who will look after their data. In a world of increasing security threats, sophisticated data breaches and more collaboration than ever before, keeping data secure from unauthorised access - both internally and externally - in addition to adhering to stricter, encompassing data compliance regulations is a challenge that many companies face.
However, few businesses are fully equipped to deal with this, yet the costs of non-compliance are severe. Companies can face fines in excess of £17.5 million - or 4% of annual turnover - for failing to meet regulatory compliance standards.
Couple that with the damage to organisational reputation and loss of trust if sensitive data was leaked or compromised, and the need to implement strict data privacy and protection processes becomes clear.
What does data compliance mean?
Businesses must take data protection seriously. This means taking active steps to protect their users' data against unauthorised access, loss, alteration, unlawful destruction, unwarranted data transfers and unnecessary processing.
Data compliance is the process of implementing, managing and maintaining data protection protocols and processes that actively protect user data to the standards set by data protection regulations.
Such regulations include UK GDPR (General Data Protection Regulation), the Data Protection Act 2018 (DPA 18), Privacy and Electronic Communications Regulations (PECR) and, for some companies, the Financial Conduct Authority standards.
The challenges with data compliance
Data is collected in a myriad of ways and is often stored across various databases, servers and devices. The more places data is stored, or accessible from, the more vulnerable it is to accidental and malicious threats.
Actively maintaining data access controls across devices, locations and user accounts is challenging enough. Yet today’s businesses work and collaborate using various platforms, software and tools - multiplying the risk of data breaches and complications of compliance requirements.
Here’s a standard scenario where a customer’s data is put at risk through standard business operations:
Imagine a customer uses an online shop to place an order but mistypes their address. They reach out to customer service to fix the error. The customer service rep emails the distribution centre with the order information - which includes the customer's name, address, bank and payment details - and the corrected address. An employee at the distribution centre then accesses the order to update the address.
The customer’s personal data is vulnerable through:
The customer service rep’s device
Company email
Company call logs
Order management software
Distribution centre computer
Companies in all sectors and sizes must ensure data is secure and protected in their systems, network, infrastructure and all the moving parts within.
This is where data compliance becomes incredibly complex - but with Zenzero, it doesn’t have to be.
Data Compliance Implementation & Management
At Zenzero, we work with organisations to identify potential weak points and gaps in your data protection framework, assess your overall security posture, and understand your current data management and storage infrastructure, while considering your future requirements in line with your business objectives.
We'll also identify internal weaknesses that can be fixed immediately such as misconfigurations, policy conflicts, establishing remote working policies and virtual desktops, utilising employee monitoring software, centralising access management and more.
Zenzero data compliance services are designed to get your organisation to a point of compliance that is simple to implement and manage, helping you stay ahead of evolving data security, tightening regulations and future legislation.
Our services
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Network & Monitoring
We manage the complex network of connected devices in modern business.
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Cyber Security Services
We can keep your business safe from an ever-changing security landscape.
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Hosted Desktop Services
Access your applications, documents, and data anywhere in the world.
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Migration & App Development
Simple solutions through Microsoft’s Power Platform for low-code programming.
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Business IT Support
The foundation of a modern business is the technology that enables your success.
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Office 365 Support
We provide Microsoft modern workplace support to improve your team’s productivity.
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Microsoft Azure
We help build strong foundations for organisations to scale flexibly in the cloud.
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Data Compliance
We protect your crucial information in line with the latest standards and practices.
The ongoing management of information security
How long does data compliance take?
The scope of work will vary greatly - we rely on the results of the initial assessment to determine a definitive process and support framework.
Your organisation may already be using technology that provides the tools needed to make data protection and compliance easier.
Widely used platforms like Microsoft Office 365, Azure and EMS feature a number of controls and tools to restrict and limit access to secure data. Central access control management can be handled by your IT team or an MSP like Zenzero. Many businesses choose to take advantage of both; lessening the burden on their IT teams with third-party specialists.
The result of the security assessment is a clear list of what's needed to comply with applicable regulations, which can include: GDPR, DPA, PECR and FCA compliance for companies in the finance industry. All recommendations are given in line with best security practices
Our consultants work with IT teams and senior management to create and enforce security policies and privacy frameworks to make ongoing compliance easier.
Keeping information and data secure with the correct processes, tools and frameworks is only half of the battle. Data breaches are more often than not the result of employee action. Malicious or accidental, any mistakes that compromise information security pose serious risks to an organisation's reputation, clients and bottom line.
Regular up-to-date training is one of the best investments that can be made in data protection. It should form part of any company's privacy strategy, regardless of sector or size. Zenzero's expert team of consultants and technicians are on hand to provide hands-on training to your employees at a location convenient to you. We are also fully certified Cyber Essentials assessors so whatever level of training you need, we have you covered as a one-off regular schedule.
What's required to meet compliance expectations?
Requirements for specific companies depend on customer data processing activities. The ICO has produced a number of helpful guides for businesses covering the various privacy regulations and the data they pertain to. Generally speaking, any organisation that processes data is expected to have the technology and organisational policies in place to protect and store that data effectively.
Do I need to use data protection compliance services?
No, you can handle compliance requirements internally. We recommend seeking advice from a GDPR consultant or nominating a Data Protection Officer to oversee data security within your organisation.
Get started with data compliance
Book a call with Zenzero to discuss your compliance requirements.
UK Data Protection Regulations
The Data Protection Act 2018